EXIM Code Registration in Nepal

EXIM Code registration in Nepal is the prime and mandatory procedure that businesses must undertake if they are to engage in import and export activities.

The EXIM Code refers to a unique identification number assigned by the Department of Customs and enables the tracing of all international trade transactions properly in order to ascertains full compliance with the customs regulations and import-export procedures.

An application with the essential documents, such as a trade license, TIN, and company registration details, has to be forwarded in order for a business to get an EXIM code.

This is about an essential registration to be done toward the import of goods into Nepal or the export of its products to smooth customs operations and ensure efficient trade practice.

• Company seeking for EXIM Code needs to be registered at the Department of Commerce or Department of Industry/Department of Cottage and Small Industries
• A registered company at Company Registration Office also needs to be registered at the Department of Commerce or Department of Industry/Department of Cottage and Small Industries for EXIM Code by paying rajaswa at the registering authority as per the company’s capital
• Businesses must fill out an application form available on the Department of Custom’s website.
• You need to submit Bank Guarantee from a Commercial “A” category bank amounting to NPR. 300,000 (the period must be a minimum of 1 year)
• Submit the above-listed documents and EXCISE Duty licence
• After the registration is successful, the Department of Customs will issue the EXIM Code. One need to submit the Original Bank Guarantee letter at DOC while receiving the License.

What is EXIM Code Registration?

EXIM Code registration is a process in Nepal where businesses obtain a unique code for importing and exporting goods.

This code is issued by the Department of Customs and is required for all international trade activities. It helps in tracking and managing import-export transactions efficiently.

Which authority grants EXIM Code Registration in Nepal?

The EXIM Code Registration in Nepal is granted by:

1. Department of Customs: The primary authority responsible for issuing EXIM Codes.
2. Customs Office: Local offices of the Department of Customs handle the application and issuance of EXIM Codes.

What is the process of obtaining EXIM Code Registration in Nepal? (In 4-5 Detailed Steps)

The process of obtaining EXIM Code registration in Nepal involves the following steps:

1. Prepare Documentation:
   • Company Registration: Ensure your business is legally registered with the Office of the Company Registrar or relevant authority.
   • Tax Registration: Obtain a Permanent Account Number (PAN) from the Inland Revenue Department.
   • Trade License: Secure a trade license from the local municipality or relevant authority.
2. Submit Application:
   • Application Form: Complete the EXIM Code application form, available from the Department of Customs or its website.
   • Supporting Documents: Prepare and submit required documents, including company registration, PAN, trade license, and any other required certifications.
3. Department of Customs Review:
   • Review Process: The Department of Customs reviews the application for completeness and compliance with legal requirements. They may request additional information or documentation if needed.
4. Receive EXIM Code:
   • Code Issuance: Once the application is approved, the Department of Customs issues the EXIM Code. This code must be used for all import and export transactions.
5. Update Records:
   • Compliance: Ensure that your EXIM Code is updated in all relevant trade and customs documentation and systems for future transactions.

What are the Documents required for EXIM Code Registration in Nepal?

To register for an EXIM (Export-Import) code in Nepal, you typically need to provide the following documents:

1. Application Form: Completed EXIM code registration application form.
2. Company Registration Certificate: Proof of business registration from the Office of the Company Registrar.
3. Tax Registration Certificate: PAN (Permanent Account Number) or VAT registration certificate from the Inland Revenue Department.
4. Business License: A valid business license relevant to your trade.
5. Proof of Identity: Copies of citizenship certificates or passports of the company’s owners or directors.
6. Bank Account Details: A copy of the bank account statement or a letter from the bank confirming the account details.
7. Company Profile: A brief description of the company’s business activities.
8. Authorization Letter: If someone else is applying on behalf of the company, an authorization letter from the company’s management.

Read More:

• Company Share Registry in Nepal
• Company Location Change in Nepal
• Inland Revenue Department

What are the requirements for EXIM Code Registration in Nepal?

To register for an EXIM (Export-Import) code in Nepal, you need to meet the following requirements:

1. Business Registration Documents: Proof of business registration with the Department of Industry or Office of the Company Registrar.
2. PAN Certificate: A valid Permanent Account Number (PAN) certificate from the Inland Revenue Department.
3. Trade License: A valid trade license issued by the local municipality or city office.
4. Bank Account Details: A bank account statement or proof of a business bank account in Nepal.
5. Company Documents: Memorandum of Association (MOA) and Articles of Association (AOA) if applicable.
6. Identity Proof: Identification documents of the business owner or authorized representative, such as a citizenship certificate or passport.
7. Application Form: Completed EXIM code registration application form, available from the Department of Customs.
8. Address Proof: Proof of business address, such as utility bills or rental agreements.

What is the time taken for EXIM Code Registration in Nepal?

In Nepal, obtaining an EXIM (Export-Import) Code typically takes around 7 to 15 working days.

This includes the time required for submission of documents to the Department of Customs and processing by relevant authorities.

What is the cost for EXIM Code Registration in Nepal?

The cost for EXIM (Export-Import) Code registration in Nepal is generally around NPR 1,000 to NPR 5,000.

Additional costs may include documentation and legal fees.

What are the benefits of EXIM Code Registration in Nepal?

EXIM Code registration in Nepal provides several benefits:

1. Legal Export/Import Operations: Essential for conducting legal export and import activities.
2. Trade Facilitation: Streamlines the process of international trade and transactions.
3. Customs Clearance: Required for customs clearance and documentation.
4. Access to Trade Incentives: Eligible for government trade incentives and subsidies.
5. Bank Transactions: Eases access to foreign currency and international banking services.
6. Market Expansion: Facilitates entry into global markets and expands business opportunities.
7. Regulatory Compliance: Ensures compliance with trade regulations and policies.